Project Administrator
Project Administrator
WMH Corporation, a leading transportation civil engineering firm based in the San Francisco Bay Area, is seeking an ambitious, detail-oriented, and highly organized Project Administrator to join our dynamic team. This is an on-site position at our San Jose office.
As a Project Administrator, you will provide essential administrative and accounting support to our Business Operations Manager and Project Managers on high-profile projects with some of the Bay Area’s most renowned transportation agencies, including Santa Clara VTA, San Francisco County Transportation Authority, Bay Area Transit Authority, Alameda County Transportation Authority, and Caltrans.
Location
Job Status
Full Time
Preferred Qualifications
- 2+ years of project administration experience in the A/E/C industry
- Associate’s degree in Business or a related field (preferred)
- Proficiency in Microsoft Office, especially Excel
- Ability to thrive in a fast-paced, deadline-driven environment while managing multiple projects simultaneously
- Exceptional verbal and written communication skills, including grammar, punctuation, proofreading, spelling, and telephone etiquette
- Self-motivated, well-organized, and detail-oriented
- Strong ability to prioritize tasks, collaborate with team members, and manage competing deadlines
- A solutions-oriented mindset and a team player attitude
Primary Responsibilities
Project Administrator (80%)
- Provide administrative support to Project Managers, including:
- Budget management assistance for multiple projects
- Reviewing and preparing contracts
- Reviewing invoices and change orders
- Ensuring compliance with contract-related certificates of insurance
- Managing the monthly subconsultant invoice cycle (review, data entry, invoicing)
- Supporting print production for projects such as plan sets, proposals, and public outreach materials
General Administrative (20%)
- Support the smooth operation of the San Jose office, including:
- Answering phones and scheduling meetings
- Ordering office supplies and maintaining office organization
- Assisting with expense reports and event planning (meetings, training seminars, team-building activities)
The Company
WMH Corporation offers competitive compensation, a comprehensive benefits package, and opportunities for professional development to help you advance your career. We invite you to apply and be part of our growing team!
The estimated base salary range for this full-time position is $72,800 - $83,200 plus benefits and bonuses.
The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's job-related skills, experience, and relevant education or training.
A Little More About US
WMH Corporation provides professional project management and design services for transportation agencies throughout California.
WMH Corporation is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer– Minority/Female/Disability/Veteran
Our skills have been proven by the successful completion of numerous transportation projects for state and local agencies. These projects include planning, preliminary engineering, final design and construction support services for new roadway alignments, roadway widening and extensions, interchanges and intersections, roadway rehabilitation, toll plaza improvements, airport infrastructure, local road improvements, transit, truck and bicycle and pedestrian facilities - in a variety of geographic and environmental settings.
Candidates are considered for employment with WMH Corporation without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran) or other classification protected by applicable federal, state or local law.