Proposal/Marketing Coordinator

Job Title Proposal/Marketing  Coordinator
Locations San Jose, CA
Job Availability Open
Job Status Full-Time
Job Category Marketing / Administration
Job Description WMH has an opening for a full time Proposal/Marketing Coordinator in our San Jose office. This is a great opportunity for someone with 3 - 5 years of proposal, marketing and administrative experience in the A/C/E industry who is looking for a varied and challenging role.  Proposal experience is a must
Job Responsibilities


  • Research potential pursuits; develop a proposal outline to be used in go/no go discussions
  • Assist Project Manager with pursuits, develop content, graphic materials and ensure timely delivery of proposals
  • Create, edit, and manage proposal templates to be used in various pursuits
  • Assist in editing copy for clarity, simplicity, and length
  • Coordinate proposal production, quality control reviews and delivery process 
  • Assist Project Managers with preparation of interview materials and logistics  


  • Responsible for creation, coordination and maintenance of marketing materials, resumes, project abstracts and company website 
  • Prepare Press Releases and ads for project and company news  
  • Prepare materials as needed for industry meetings, careers events and networking opportunities

Project Support  

  • Attend project meetings to gain knowledge of the project milestones and update the project management system accordingly 
  • Assist project team with graphic materials as needed
  • Provide administrative support to Office Manager as needed with things such as phones, document control, project related reports, etc.  

Minimum Qualifications
  • Candidate must have a minimum of 3 years of experience in a marketing / administrative role in the A/C/E industry 
  • Must have proposal experience   
  • B.S. or B.A. Degree preferred 
  • Ability to manage multiple tasks simultaneously  
  • Experience in managing deadline driven marketing / administrative projects  
  • Strong writing, editing, organizational, and time management skills are required  
  • Candidate must be proficient in MS Office Suite, Adobe (Acrobat, InDesign, Illustrator and Photoshop)  
  • Ability to conduct final QC check, including proofreading for grammar and RFP/Q compliance  
  • Experience developing content and design for promotional materials (brochures, flyers, other graphics) 
  • Candidate will also need the following attributes: energetic, positive attitude, flexible, team player, good time management skills, detail oriented, and extremely organized  
  • Must have a flexible approach to work and be willing to help out where needed. 


Certification Required None
Working Environment Office

Apply for this job